Pelotonia is a grassroots bike tour with one goal: to end cancer
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Volunteer Info

Pelotonia Ride Weekend would not be possible without the help of over 3,000 Volunteers. Pelotonia is extremely grateful for the time, talent, and energy that our dedicated Volunteers bring every Ride Weekend. This year, Pelotonia is excited to spread the energy that each Volunteer brings to Ride Weekend throughout the community year-long.

In 2020, there are new ways to participate as a Volunteer, new ways to give back, and more opportunities to be a part of the community. Registration for non-Ride Weekend volunteer opportunities will open at least one month prior to the date. Stay up-to-date with Pelotonia for opportunities that will open throughout the year!

Volunteer Fundraising

While there is no fundraising requirement for Volunteers, many Volunteers choose to fundraise directly through their Volunteer profile, raising more than $800,000 for innovative cancer research since 2009. Imagine if every Volunteer raises just $100, then another $300,000 would be raised, totaling over $1 million raised by Pelotonia Volunteers.

Start fundraising today and enjoy some of the special perks listed below. Check out the 2020 Fundraising Toolkit for tips and tricks to help further your impact!

  • $200 Raised – Limited edition Pelotonia swag
  • $500 – Two Tickets to Opening Ceremony
  • $5,000 – Achieve High Roller status and receive the 2020 High Roller gift and other perks!

Volunteer FAQ

Where and when can I volunteer?

Pelotonia needs Volunteers throughout Ride Weekend, as well as pre- and post-event, to make everything happen! Volunteers are also able to register as a Summer Assistance Volunteer, indicating general weekday availability, and will be contacted as needs arise throughout the summer. For more detailed locations, activities and shifts, check out the Volunteer Registration page or the volunteer activities descriptions included on this page.

How do I confirm what Volunteer activity I signed up for?

To review what volunteer activity that you chose, select “Login/Search” from the upper right-hand corner of the website. Once logged in, select “Manage My Volunteer Activities” to see your selection(s).

How do I switch or delete my volunteer activity?

Click the “Login/Search” button in the top right-hand corner of the Pelotonia website. Once logged in, under the “Manage My Profile” section in your Volunteer profile, select “Volunteer Activities” to edit or delete your selection.

Why won’t the site let me register as a Volunteer if I am already registered as a Rider?

The website recognizes each email address only one time. If you are a registered Rider or Virtual Rider and would also like to register as a Volunteer, please create a Volunteer profile using a separate email address. Please make sure to check both email addresses frequently as important information will be communicated only by email.

What is the minimum age to Volunteer?

You must be at least 14 years old to be a Volunteer. To register as a minor Volunteer, please visit the minor Volunteer registration page.  Please note that minor Volunteers are not permitted to Volunteer at the beer and wine tents.

Can my children accompany me while I Volunteer?

All Volunteers must be registered and the minimum age for Volunteers is 14 years old. Due to liability reasons, please refrain from bringing small children with you during your Volunteer activity. If you would like to have your family join you at a start, rest stop or finish line, we encourage them to come and cheer on Riders. Please arrange for another adult to monitor your children during your shift so that you are able to focus on your Volunteer responsibilities.

What should I wear when volunteering?

All Pelotonia Volunteers will receive a t-shirt upon arrival at their first shift. Please note that if you plan to volunteer for more than one activity or shift you will receive only one t-shirt. In addition to the supplied t-shirt, we suggest wearing lightweight fabrics, comfortable shoes, and sunscreen. Please keep in mind that all activities are outdoors and Volunteers will likely be on their feet for a majority of their selected shift(s).

What should I bring when volunteering?

Volunteers are welcome to bring sunscreen, water bottles, and/or a small cooler or snacks, especially if you have any special dietary requirements.

How will I receive further details regarding my Volunteer shift(s)?

Your lead Volunteers for the volunteer activity you selected will contact you with information prior to Pelotonia weekend. The earlier you register, the more often you are likely to hear from your lead Volunteer. If you haven’t heard from your lead Volunteer by July 16th or if you have a specific question for your lead Volunteer, please contact them. You will be able to find his/her contact information under “My Information: My Volunteer Activities” section when you are logged into your profile.

What is required of a photography Volunteer?

Photography Volunteers should be experienced photographers who are able to provide their own camera and necessary equipment. High-quality cell phone photos are acceptable, from iPhone 10 or later, or a Samsung, LG or Google Pixel released after January 1, 2018. If interested, please send a sample of your work to Lead Volunteer Sarah Wandtke at Wandtke.6@buckeyemail.osu.edu, and she will provide further information about accessing and registering for these volunteer positions

*Please note: Only Volunteers who have registered through the Pelotonia website will be considered Pelotonia Volunteers and receive details surrounding their volunteer activity.

Ride Weekend Volunteer Opportunities

Please join us as a Volunteer for Pelotonia 2020. The Pelotonia Volunteer Handbook provides detailed information for everything you need to know for the event weekend. Any Volunteer questions can be sent to Carolyn Appelhans at cappelhans@pelotonia.org.

To see the full list of volunteer activities that are still available, click here. Descriptions for each activity are listed below.

Pre-Event

These tasks will vary depending on the immediate needs during the week before the event but tasks may include warehouse duties, supply organization, venue set-up, and goody bag assembly, among others.  Pre-event Volunteers will be contacted via email with further details as needs for these Volunteers arise.

Lead Volunteers

Lead Volunteers are responsible for all of the activities of their Volunteer teams at their chosen locations and/or under their specific responsibilities. If you choose to be a Lead Volunteer, you must be willing to make yourself available the entire time the Volunteer team activities that you are leading occur.  The times required will vary by responsibilities at some locations.  In addition to being available during Pelotonia weekend, Lead Volunteers will also be expected to participate in pre-event meetings and be responsible for communicating many event details to their Volunteer team. If you are interested in being a Lead Volunteer for the first time please email Kris Anderson at kanderson@pelotonia.org to express your interest in the position. Please understand that there is an application process for Lead Volunteers.

Volunteer Team Activities

ARES: Coordinates communication with the Pelotonia Command Center at various locations along the route. Please note, you must hold a valid Amateur Radio Operator License and be permitted to operate on the 2m and 70cm bands. You will also need to supply your own radio equipment and have the ability to operate on at least 2m bands (mobile radios with at least 35 watts are recommended).

Bike Management: Handles organization, storage and shipment of bikes at various locations along the route. Please note, this activity may involve heavy lifting. Volunteers choosing to work Bike Management on Sunday may experience periods of downtime and are welcome to bring a book or other activity.

Bike Rack Set-Up: Handles the set-up and organization of bike racks at Opening Ceremony. Please note that this activity may involve heavy lifting.

Bike Trucks: Handles organization, storage and shipment of bikes onto the trucks. Please note, this activity involves heavy lifting.

Car Pick Up and Decal Application: Prepares the SAG (Support & Gear) vehicles for ride weekend. These vehicles provide mechanical and medical support to riders along the route. This activity involves picking up loaner vehicles from our partner/vendor and driving them to Funtrail Vehicle Accessories where you will assist with mounting bike racks and loading supplies. Please note, this activity may involve heavy lifting and standing for long periods of time, and requires that you provide drivers’ license information to Pelotonia staff.

Car Return: This activity involves dissembling bike racks off of the SAG (Support & Gear) vehicles, unloading supplies, and driving them to our partner/vendor. Please note, this activity may involve heavy lifting and standing for long periods of time, and requires that you provide drivers’ license information to Pelotonia staff.

Catering Assistance: Assists with the setup of catering services at the Opening Ceremony. Please note, this activity may require heavy lifting and standing for long periods of time.

Dorm Room Management: Coordinates distribution of dorm room assignments and generally assists riders who are staying in dorm room at Kenyon College.

Entry Gates: Manages the various entry gates at Opening Ceremony and Finish Line Celebrations. Please note, this activity may require long periods of standing.

Expo Coordination: Manages set-up of expo area prior to event, activities of expo vendors during Opening Ceremony, and clean up after festivities.

First Aid: Provides Riders, Volunteers, spectators and other participants with first aid assistance at venue sites and along the route. Please note, all volunteers in this role should have BLS training and/or a medical background.

First Aid Support Vehicles: Drives Pelotonia vehicles along the route to troubleshoot and assist Riders as necessary. Please note, all volunteers in this role should be licensed physicians, paramedics, EMTs, athletic trainers, physician assistants, nurses and/or have experience with mass coverage events, and will be required to provide drivers’ license information to Pelotonia staff.

Food & Beverage: Assists with serving food and beverages to Riders and guests at various venue sites. Also, makes sure all areas are clean and free of debris. Please note, this activity may involve heavy lifting and standing for long periods of time.

General: Supplements Volunteer teams and performs various tasks as necessary. Please note, this activity may involve heavy lifting and standing for long periods of time.

Gift Bag Assembly – Phase 1: A pre-event activity that involves the assembly of a portion of the Rider goody bag at Pelotonia’s warehouse. Please note, this activity requires the ability to stand and walk for long periods of time.

Gift Bag Assembly – Phase 2: A pre-event activity that involves unloading boxes from supply trucks and organization of supplies for the assembly of the Rider bag. Please note, this activity requires heavy lifting and standing for long periods of time.

Gift Bag Assembly – Phase 3: A pre-event activity that involves the assembly of the Rider goody bag. Please note, this activity requires the ability to stand for long periods of time.

Info & Questions: Responds to inquiries from Riders and guests at McFerson Commons. Volunteers in these roles would either be roaming Opening Ceremony to answer questions around the site or be located at the Info & Questions tent.

Kenyon Truck: A pre-event activity that involves assisting in the setup of the Kenyon College venue. Please note, this activity may involve heavy lifting.

Luggage Management: Coordinates organization, storage, shipment and delivery of Riders’ luggage. Please note, this activity may involve heavy lifting.

Massage Therapy/Chiropractic (Recovery Zone): Manual therapy professionals provide short (10-15min) massages and/or soft tissue treatment to riders at the 100-mile and 180/200-mile finishes. Volunteers will also oversee Recovery Zone and assist Riders in stretching, using foam rollers and massage sticks, etc. Please note, this activity is only open to licensed massage therapists, physical therapist and chiropractors. Volunteers will need to provide their professional credentials prior to signing up for a shift. Volunteers will need to provide their own treatment tables and supplies for their shift.

Mechanical: Provides mechanical assistance to Riders at various locations and/or along the route. Please note, all mechanical volunteers must be able to change a tire, pump a tire, and perform minor drive train adjustments. All mechanical volunteers must also bring their own tools including a floor pump, wrenches, tire levels, hex/allen wrenches, and screwdrivers.

Merchandise Sales: Manages the sales of Pelotonia merchandise at various locations. Please note this activity requires standing for long periods of time.

Parking: Manages parking lots at venue sites. Please note, this activity may involve standing for long periods of time.

Photography: Takes high-quality photographs and shoots video during Ride Weekend at various locations, and uploads to Pelotonia’s Flickr page within 3 days following Ride Weekend. Please note, this activity is specifically for experienced photographers who are able to provide their own camera and necessary equipment. High-quality cell phone photos are acceptable, from iPhone 10 or later, or a Samsung, LG or Google Pixel released after January 1, 2018. If interested, please send a sample of your work to Lead Volunteer Sarah Wandtke at sarahwandtke11@gmail.com, and she will provide further information about accessing and registering for these volunteer positions.

Overnight Bike/Luggage Management: Handles organization, storage and shipment of bikes and luggage at various locations along the route. Please note, this activity may involve heavy lifting.

Rider Check-In: Coordinates the Rider check-in process at various locations.

Site Beautification & Tear Down: Assists with tear down and clean up at venues. Please note, this activity may involve heaving lifting.

Staging: Coordinates the organization of Riders at the McFerson Start to ensure that every Rider starts safely and timely. Please note, this activity requires standing for long periods of time.

Volunteer Check-In: Handles the check-in and dispatch process of Volunteers at various locations.

Wine & Beer Tents: Manages the proper checking of IDs and distribution of alcoholic beverages to participants at various locations. Please note, this activity requires volunteers to be at least 21 years old and standing for long periods of time.